Creation and management of Workspaces Groups

Workspaces Groups are logical groupings of a set of devices (or endpoints) that can be used when managing an organization. They can be static, dynamic, and Entra ID type.

Static Workspaces Groups

It is a group created manually, with free criteria. The devices that comprise it do not change unless the group is modified. It can be created and managed from Portal and from the Workspaces module, by filtering the list from the Workspaces option.

How to create a static Workspaces Group from Portal

1. Enter Portal and select the option Workspaces -> Workspaces Groups in the left side menu. A list of available groups will appear (or empty, if none exists).

2. Click on the + New button at the top of the list. A modal window will appear on the right side of the screen. Enter the group name and description (optional). Click the + New button at the bottom of the window.

3. A confirmation message of the group's creation will appear. Close the window using the cross at the top right.

4. The new group will appear in the Workspaces Groups list. Click on its name to access the details.

How to create a static Workspaces Group from Workspaces

1. Access Workspaces in the left side menu of the Workspaces module.
2. Select the desired devices in the list view.
3. Save the devices in a new group by clicking My filters -> Workspace Group -> Save as dynamic workspace group.

Dynamic Workspaces Groups

It is a group where a condition is periodically evaluated, so its members can change in real-time. Dynamic Workspaces Groups can be created from Workspaces search filters.

How to create a dynamic Workspaces Group

Dynamic groups are created from the Workspaces view, within the Workspaces module.

1. Access the list of devices. Select (or create) a search filter. For simplicity, in this example a filter that searches for devices that haven't restarted in the last 15 days is used.

2. Once within the filter results, use the My filters -> Workspaces Groups -> Save as dynamic workspaces group option.

3. A pop-up panel will appear. Give the dynamic group a name and click OK.

4. The system notifies that a job has been scheduled to create this item. You can audit the task execution in the Jobs section of the left menu of the Workspaces module.

5. Go back to the Workspaces -> Workspaces Groups menu in Portal to check that the new dynamic group has been created and to view its members.

Entra ID Workspaces Groups

It is a group that can pull members from an existing group or organizational unit in the Entra ID domain in use. Creating this type of group requires at least one active integration with the Entra ID domain under Settings -> Integrations in Portal.

How to create an Entra ID Workspaces Group

Entra ID groups are created from Portal.

1. In the side menu, go to Workspaces Groups.
2. Click on the New button located at the top of the list view.
3. Next, you should add a name, a description for the group, and activate the Entra ID button. Select the type of group to be created: Entra ID Group or Entra ID Administration Unit.

Entra ID groups require an API connection, which can be configured from Portal -> Settings -> Integrations. Only from there can the created Entra ID Group and Entra ID Administration Unit be consulted and therefore operations can be carried out on them from the Workspaces module.

How to manage a Workspaces Group from Portal

To manage a Workspaces Group, click on the name of the desired group and access the following tabs:

• Details: provides general information about the group. From here you can delete the group by clicking on the Edit button.

• Workspaces: shows the devices that are part of this group. This option allows exporting the list of devices comprising it.

• History: displays a bar graph of the daily number of workspaces that formed the group in the last month. You can zoom in on the chart for better reading by selecting the bars you want to enlarge with the mouse. By Reset zoom, the information returns to its original state.

• Location: a geographical location can be added to the group of devices. This value is just a reference, it does not update if users change location.

• Programming: From this tab you can schedule the Wake on LAN or the automatic shutdown of a group of devices. If the user wants to schedule one of these actions, they must click on the New button and fill in the form fields for Action, Day of the week, and Time UTC.

  • Action: allows you to choose between Wake on LAN or Shutdown.
  • Day of the week: allows choosing which day of the week the action will be performed.
  • UTC Time: allows you to specify the exact time to start the action, in Coordinated Universal Time standard.

  The created action will then be displayed in a table, with columns showing the information entered in the form, as well as which user created the action and who updated the schedule and when.

  From View details you can edit and delete the scheduled action.

• Syncs: this tab is only visible when the group is of the Entra ID type. Displays a table with details of the performed syncs.

Add devices to the static Workspaces Group

There are two ways to add devices to a Static Workspaces Group from Portal:

1. In the groups table, click on Detail View of the desired group -> Workspaces -> Import devices. A form opens that allows importing up to 20,000 workspaces.

2. In the groups table, click on Detail View of the desired group -> Workspaces -> Edit. Next, select the devices you want to add. Those marked with an orange dot are added to the group and those not marked are removed. In both cases, click on Save to keep the changes.

How to manage a Workspaces Group from Workspaces

Once the group is defined, it can be managed within the Workspaces module.

1. Access Workspaces in the left side menu of the Workspaces module.
2. Filter the device list by Workspaces Groups.

3. Choose the Workspaces Group on which you want to perform actions. 4. Use the multiple options offered by the Workspaces module.

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For more information about Workspace Groups, please check their documentation.