Licenses

From this section, you can access information about all the software licenses that the organization has acquired. With access to this data, the organization can study the cost generated by the installation or execution of the applications on its devices to minimize the extra costs that can result from poor license management.

Types of licenses

Licenses distinguishes three types of licenses:

• Installed on the device: the charge for these licenses is based on the installation of at least one of the applications that make it up.
• Run on the device: the charge for these licenses is based on their use (execution) and not on the installation on the device.
• Run on user: similar to the licenses run on the device, the charge for these licenses is based on their use (execution) by the user.

info

The use of a license starts being recorded from the moment it is created and linked to Installed applications

License list view

The list view shows a table with the following information:

• Name: name of the license
• Type of license: installed on the device, executed on the device, or executed by user
• Acquired licenses: number of licenses purchased
• Usage in the current month: number of licenses used in the current month
• Usage in the past month: number of licenses used in the previous month
• License expiration date: deadline for the use of the license

From the same table, you can access View details, to see specific data of the selected license through four tabs: Details, Installed apps, Running apps, and Usage history.

Create a License

To create a new license, click the New button located in the list view. Next, a form will open requesting to fill in the following fields:

• Name: name of the license that the device has
• Type of license: option to choose the type of license
• Purchased licenses: number of licenses acquired
• License cost: cost of the license, in euros
• Notes: additional notes about the license
• Expires on: expiration date of the license

License detail view

The license detail view consists of a different number of tabs depending on the type of license, but for all license types, the following will appear:

• Details
• Installed applications
• Usage history

For licenses of type Run on the device or Run on the user, the following will also be enabled:

• Running applications

Details

The Details tab shows the same information as the list view table, plus the license cost and information about issuance, update, and expiration dates.

The Edit button opens a form to fill in the missing information or update the existing data. From there, the user also has the option to add free notes with any relevant information.

Installed apps

The Installed apps tab shows a table with a list of the installed applications that are part of the acquired license.

It presents information such as the application name, the company that developed it, installation and update dates, the operating system it works on, and the option unlink, to detach the application from the list. On the other hand, the Link button opens a form with options to link an application to the list of installed applications. And Refresh updates the list after making changes.

Usage history

Allows to see the usage of the license per month in a bar chart, from the moment of its creation.

Running applications

Provides information about the running applications linked to this license, that is, those applications whose execution must count a license as in use, with data such as the name, the binary name in the filesystem, and the operating system where it was discovered.

From this view, it is also possible to link or unlink applications to the license.