Licenses

Licenses show information about all software licenses acquired by an organization. With access to this data, a study can be conducted on the cost generated by the installation or execution of applications on devices, with the aim of minimizing extra costs.

Types

There are three types of licenses:

• Installed on the device. Usage of these licenses is measured based on the installation of at least one of the applications it includes.
• Run on the device. Usage of these licenses is measured based on their execution on the device, not their installation.
• Run by a user. Like licenses run on the device, usage of these licenses is measured based on their execution by the user.

The configured license type will determine how its use is measured.

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License usage information is calculated in real-time. Usage starts to be recorded from the moment the license is created and applications are linked.

Create a License

To create a new license, click the New button located in the list view. Next, a form will open where you should fill out the following fields:

• Name. License identifier.
• Type of License. Installed on the device, Run on the device, or Run by a user.
• Licenses purchased. Number of licenses acquired.
• License Cost. Monthly cost of the license, expressed in euros.
• Notes.: Additional relevant information about the license.
• Expires on. Expiration date of the license.
• Warning Period (days). Number of days before the expiration date when a notification will be sent.
• Notification Emails. Email addresses (separated by commas) that will receive the expiration notice.
• License Key. Informational field to record an internal identifier or reference for locating it. Not used in automatic processes.

License Expiration Control

This feature allows configuring the automatic sending of email notifications when a license is approaching its expiration date.

Configuration is done from the create a license form, using the fields:

• Warning Period (days)
• Notification Emails

When the configured condition is met, the system automatically sends an email to the indicated recipients:

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License expiration notifications will be sent to configured email addresses at 12:00 UTC.

License list

Displays a table with the following information:

• Name. License name.
• License type. Installed on the device, Run on the device or Run by user.
• Licenses acquired. Number of licenses purchased.
• Usage (current month). Number of licenses used in the current month.
• Usage (last month). Number of licenses used in the previous month.
• Expires on. Expiration date. Represented by colors:
  • Red: expired license.
  • Yellow: within the warning period.
  • Green: valid and outside the warning period.
• View Details. Allows access to the detailed view of the licenses.

License detail view

Depending on the type of license, different tabs will be shown. In all cases, you will find the following:

• Details
• Installed applications
• Usage history

In the case of licenses of type Executed on the device or Executed by the user the following will also be enabled:

• Running processes

Details

Offers the same information as the license list and adds:

• Monthly license cost
• Warning period (days)
• Notification emails
• License key
• Issuance, update, and expiration date
• User who made the last modification

The Edit button allows modifying license information. The user also has the option to add additional notes. The View Audit Logs button allows access to the Audit view.

Installed apps

Displays a table with applications associated with the license.

Includes the following fields:

• Name. Application name.
• Publisher. Company that developed the application.
• OS. Operating system on which the application runs.
• Number of installations. Number of installations of the application.
• View detail. Allows Unlinking or Linking an application. The latter displays a form with options to link an application to the list of installed applications. The Reload button updates the list after changes have been made.

Usage history

Allows to see the usage of the license per month in a bar chart, from the moment of its creation.

Running Processes

Reports on the running applications linked to this license. Those in which being in execution requires accounting for a license as In use. The table shows the following data:

• Name. Application name.
• Exe file. Name of the binary in the filesystem.
• OS. Operating system on which it was discovered.
• Action Allows Linking or Unlinking applications to the license.